General Exhibitor Information

Instructions to Applicants

1. Read through this prospectus thoroughly, especially the Rules & Regulations section.
2. Register on-line, for Island booth registration contact Mark Harvey, DS, CGMP directly mark.harvey@sgmp.org
3. If payment is not received at time of application exhibit space will not be confirmed. APPLICATIONS MUST BE RECEIVED BY FEBRUARY 6, 2012. *
   *Space available basis.

Dates — Location — Reservations

Conference Dates
Wednesday, May 16- Saturday, May 19, 2011

Conference Location
This year's conference will be housed in New Orleans, LA. We will be utilizing the Hilton New Orleans for both sleeping rooms and meetings. Hotel contact information is below:

Hilton New Orleans Riverside Two Poydras Street New Orleans, LA 70130

Hotel Reservations
Hilton New Orleans Riverside —Click Here

Supplier Room Rates
Single/Double: $133/night ++
Additional person: $20/night

Rates do not include state and local taxes. Rates are applicable three days before and three days after the conference with limited availability.

Housing Opens: Monday, November 1, 2010

Web registration will be on the SGMP website, www.sgmp.org.

Room Guarantee/Deposit:
Rooms will not be held unless guaranteed with a major credit card or by mailing a check in the amount of one night’s room rate and tax DIRECTLY TO THE ASSIGNED HOTEL WITHIN 30 DAYS PRIOR TO THE ARRIVAL DATE. CHECKS MUST BE MADE PAYABLE TO THE ASSIGNED HOTEL. Deposit applied to first night’s room and tax upon attendee’s arrival. Deposit refunds available if reservations cancelled five (5) days prior to arrival.

Housing Changes/Cancellations:
All changes and cancellations must be made directly with the hotel.

HOTEL RESERVATION DEADLINE: Monday, April 16, 2012, at 5:00 PM hotel local time

Registration

DO NOT REGISTER TWICE! Your exhibitor registration is also your conference registration, which includes all official programmed events, materials, social events, and meal functions including the Gilmer Awards Banquet. Payment must accompany your registration. REGISTRATIONS WILL NOT BE PROCESSED WITHOUT PAYMENT AND COMPLETE INFORMATION.

Special Assistance
We will be happy to assist you with any special needs (i.e., physical, dietary, etc.). Please identify any of these needs in the "Special Needs" section on your registration.

Exhibition
The 2011 Exhibition is open only to planners, contract planners, associate suppliers, retired members, student members and paid exhibiting suppliers. NON-EXHIBITING SUPPLIERS ARE NOT PERMITTED ON THE SHOW FLOOR AT ANY TIME. This prospectus is for registration of exhibitors only. Should you be bringing a guest, or others in your organization are planning to attend as non-exhibitors, please advise them to register as an attendee January 26, 2012, with the release of the Attendee Registration information at www.sgmp.org.

Membership:
All persons listed as exhibitors must be SGMP members as of the date of the application and must be a member in good standing for the duration of the conference.

Expo Location
New Orleans Memorial Convention Center
900 Convention Center Blvd
New Orleans, LA 70130
Tel: (504) 582-3000

Exhibition Date/Time
Friday, May 18, 2012; 12:45pm - 3:45pm
Lunch will be served to attendees on the trade show floor. Exhibitors will be allowed on the floor at 12:00pm, lunch will be provided.

Exhibition Setup
Thursday, May 17, 2012; 7:00am – 5:00pm
Friday, May 18, 2012; 7:00am – 11:00am
At 11:00am on Friday, May 18, 2012, all exhibit set-ups must be complete. At 11:30am the hall will be cleared: ANY BOOTHS NOT YET SET UP MAY BE RESOLD and the hall cleaned. Exhibitors will be allowed back in at 12:00pm.

Exhibit Deadline and Timelines
Exhibit Application Deadline is Monday, February 7, 2011 or until booths are sold. This is a first-come, first-served show. Please note that the show sells out several weeks before the deadline. We strongly encourage you to apply early. Please check the last page of this prospectus for other due dates.

10’ X 10’ Booth Specifications and Fees

Island Booths

Service Manuals
These will be available online beginning March 15, 2012.

Dismantling
Exhibit dismantling will take place from 3:00pm – 6:00pm on Friday, May 19, 2012. If you dismantle prior to 3:00pm you will forfeit the final attendee list.

BREAKDOWN OF BOOTH MATERIAL BEFORE 3:45PM IS NOT PERMITTED. PLEASE BOOK YOUR TRAVEL ACCORDINGLY IN ORDER TO ALLOW ENOUGH TIME FOR BREAKDOWN AND SHIPMENT OF YOUR BOOTH. BREAKING DOWN EARLY IN ORDER TO CATCH A FLIGHT WILL BE CONSIDERED A VIOLATION OF THIS AGREEMENT. YOUR REGISTRATION INCLUDES ACKNOWLEDGEMENT OF THIS RULE.

Food and Beverage Orders
New Orleans Morial Convention Center Catering Contact TBD

Lead Retrieval System Rentals

Electronic Mailing List:
An electronic mailing list of attending SGMP planner members is available for a fee of $395. Please specify the sort order for your list. Your list will be sent to you four weeks prior to the conference. THIS LIST WILL ONLY BE SENT ONCE.

Shipping Exhibits Materials: Details available in exhibitor service kit.

Questions:
Please contact:
Mark Harvey
Conference and Events Manager
908 King Street – Lower Level
Alexandria, VA 22314
Tel: 703-549-0707
Fax: 703-549-0708
E-mail: mark.harvey@sgmp.org

Important Exhibitor Dates