General Exhibitor Information
In order to register to exhibit and attend the 2012 SGMP National Education Conference, you will need to login with your membership account through the below link. Any issues with registration should be directed to Sara Woldai at sara.woldai@sgmp.org or call at 703-549-0892. |
Registration
10' X 10' Booth Specifications and Fees
| Booth Size: | 10' X 10' |
| Booth Includes: | Signage, back wall and side rail drapes, one six foot table, two chairs and carpeting. |
| Rental Charge: | $1,600 – first person in booth* $925 – second person in booth* $925 – third person in booth* |
| *Exhibit registration fees include conference registration. Current SGMP membership is required for all persons in the booth. |
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20' x 20' Island Booth Specifications and Fees
Please call 703-549-0892 or email Sara Woldai for island booth pricing for booths larger than 20' X 20'.
| Registration Link | 20' X 20' Exhibitor Registration |
| Booth Size: | 20' X 20' |
| Booth Includes: | (1) Floor Marking, (2) 7' x 44' ID Sign, (2) 6' Draped Table – (color to be determined), (4) Chairs, (2) Wastebasket, (1) 20x20 Carpet |
| Rental Charge*: | 1-4 person(s) — $6,400 Additional person(s) (max 12 total in booth) — $925 each |
| *Exhibit registration fees include conference registration.
Current SGMP membership is required for all persons in the booth. |
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DO NOT REGISTER TWICE! Your exhibitor registration is also your conference registration, which includes all official programmed events, materials, social events, and meal functions including the Gilmer Awards Banquet. Payment must accompany your registration. REGISTRATIONS WILL NOT BE PROCESSED WITHOUT PAYMENT AND COMPLETE INFORMATION.
Membership:
All persons listed as exhibitors must be SGMP members as of the date of the application and must be a member in good standing for the duration of the conference. For membership questions, please contact Kim Kowal at kimberly.kowal@sgmp.org
Electronic Mailing List:
An electronic mailing list of attending SGMP planner members is available for a fee of $395. Please specify the sort order for your list. Your list will be sent to you four weeks prior to the conference. THIS LIST WILL ONLY BE SENT ONCE.
Instructions to Applicants
- Read through this prospectus thoroughly, especially the Rules & Regulations section.
- If payment is not received at time of application exhibit space will not be confirmed.
Dates — Location — Hotel Reservations
Conference Dates
Wednesday, May 16- Friday, May 18, 2012
Conference Location
This year's conference will be housed in New Orleans, LA. We will be utilizing the Hilton New Orleans for both sleeping rooms and meetings. Hotel contact information is below:
Hilton New Orleans Riverside
Two Poydras Street
New Orleans, LA 70130
Hotel Reservations
Hilton New Orleans Riverside — Make My Reservation Now
Special Assistance
We will be happy to assist you with any special needs (i.e., physical, dietary, etc.). Please identify any of these needs in the "Special Needs" section on your registration.
Expo
The 2011 Expo is open only to planners, contract planners, associate suppliers, retired members, student members and paid exhibiting suppliers. NON-EXHIBITING SUPPLIERS ARE NOT PERMITTED ON THE SHOW FLOOR AT ANY TIME. This prospectus is for registration of exhibitors only. Should you be bringing a guest, or others in your organization are planning to attend as non-exhibitors, please advise them to register as an attendee.
Expo Location
New Orleans Morial Convention Center
900 Convention Center Blvd
New Orleans, LA 70130
Tel: (504) 582-3000
Expo Date/Time
Friday, May 18, 2012; 10:00am - 1:00pm
Brunch will be served to attendees on the trade show floor.
Expo Setup
Thursday, May 17, 2012; 7:00am – 6:00pm
Friday, May 18, 2012; 7:00am – 9:30am
At 9:30am on Friday, May 18, 2012, all exhibit set-ups must be complete. At 9:30am the hall will be checked: ANY BOOTHS NOT YET SET UP MAY BE RESOLD and the hall cleaned.
Expo Deadline and Timelines
This is a first-come, first-served show. Please note that the show sells out several weeks before the deadline. We strongly encourage you to apply early. Please check the last page of this prospectus for other due dates.
| SHOW DECORATOR Shepard Exposition Services |
SHOW THEME: French Quarter Café |
SHOW COLORS: Gold, Purple & Green |
Service Manuals
2012 SGMP National Education Conference Exhibitor Services Manual
Dismantling
Exhibit dismantling will take place from 1:00pm – 7:00pm on Friday, May 18, 2012. If you dismantle prior to 1:00pm you will forfeit the final attendee list.
BREAKDOWN OF BOOTH MATERIAL BEFORE 1:00PM IS NOT PERMITTED. PLEASE BOOK YOUR TRAVEL ACCORDINGLY IN ORDER TO ALLOW ENOUGH TIME FOR BREAKDOWN AND SHIPMENT OF YOUR BOOTH. BREAKING DOWN EARLY IN ORDER TO CATCH A FLIGHT WILL BE CONSIDERED A VIOLATION OF THIS AGREEMENT. YOUR REGISTRATION INCLUDES ACKNOWLEDGEMENT OF THIS RULE.
Food and Beverage Orders
For New Orleans Morial Convention Center Catering please contact Susette Rodriguez at srodriguez@mccno.com or at 504-670-7211.
Floral Orders
Convention Plant Designs, a newly certified Women Owned Small Business , is our official floral provider. For more information please visit www.cpdi.net or contact Debbie Farge at cpd@cpdi.net or at 504-454-7204.
Audio Visual
PRG Exhibit Order Form
Shipping Exhibits Materials: Details available in exhibitor service kit.
Questions:
Please contact:
Sara Woldai
Exhibits Manager
908 King Street – Lower Level
Alexandria, VA 22314
Tel: 703-549-0892
Fax: 703-549-0708
E-mail: sara.woldai@sgmp.org
Important Exhibitor Dates
| Monday, February 20, 2012 | Cancellation Deadline (50% Refund) (No refunds after February 21, 2011) |
| Thursday, March 1, 2012 | Booth Payment Due in Full to be in Print Listing Any changes to company booth listing after this date will result in a $40 fee |
| March 15, 2012 | Exhibitor Service Manuals available at www.sgmp.org/nec2012 |
| TBD 2012 | PUBLICATION DEADLINE |
| Monday, April 16, 2012 | Hotel Reservation Deadline |
| Thursday, May 17, 2012 | Exhibit Set-Up 7:00 a.m. – 6:00 p.m. |
| Friday, May 18, 2012 | Exhibit Set-Up 7:00 a.m. – 9:00 a.m. |
| Friday, May 18, 2012 | Official Exhibit Hours 10:00 a.m. – 1:00 p.m. |
| Friday, May 18, 2012 | Exhibit Dismantle 1:00 p.m. - 7:00 p.m. |