Renewal CyclesOur 12-month membership cycles are based on an anniversary month schedule. With no renewal payment, a membership expires at the end of the same month in which the member joined. Membership renewal reminders are sent 90, 60, and 30 days before a membership’s expiration date.
We grant all members a 90-day renewal grace period following the expiration of their membership. If the membership is not renewed by the end of that grace period, the membership is dropped from our roster and this change of membership status reported to the local chapter. It is particularly important that supplier members currently part of a chapter participating in the planner match program renew their membership prior to being dropped. Once a supplier member is dropped from the roster, they must rejoin along with a planner match
In an effort to allow our members to proactively renew their memberships, we have provided an online payment portal, where we accept Visa, MasterCard, and American Express for online payments.
Members may also create an invoice by logging into their member profile, going through the membership renewal steps and selecting “register and bill me” upon completion of the renewal process. Invoices can be paid via check mailed to National Headquarters, or through the online payment portal. A member can view their invoices by logging into their account and selecting “My Invoices” under “Account Details".
Checks must be made out to “Society of Government Meeting Professionals” or “SGMP” and mailed to SGMP headquarters (3337 Duke Street, Alexandria, VA 22314). If a check is written incorrectly, it will be mailed back to the address on the check. If you need a W-9 for your payment, please click here.
Once your membership is renewed, you will receive an automated confirmation of payment receipt. If you are unsure of your renewal status, have difficulty accessing your record, or feel there is an error in your payment status, please email us at email@example.com.
If the representative for your membership has changed, please review the Membership Ownership for the most current information on transferring memberships.
Memberships that drop from our roster are no longer eligible for renewal. Once a membership lapses, the former member must rejoin SGMP. A new membership number and anniversary date will be assigned to the member who rejoins our Society.
Planner memberships that drop from our roster are not eligible to be a match for supplier applicants until their membership has lapsed for more than a 12-month period. As a planner, you may rejoin at any time by submitting your completed application.
With any lapse of membership the eligibility for holding office resets. For more details on eligibility for holding office, please contact us at firstname.lastname@example.org.
Interim memberships are available to SGMP members who want to remain in the government meetings industry, but have been furloughed or laid off due to the COVID-19 pandemic and are looking for a position in the industry. Interim memberships are 6-month memberships which may be renewed one time for an additional 6 months. Once a member obtains employment in the government meetings sector, the member should no longer continue as an interim member and should be moved to the appropriate membership category.
Interim memberships (membership length of 6 months for each category):
- Interim Government Planner: $20
- Interim Contract Planner: $35
- Interim Supplier: $50